DATA HUB MHA RESULTS COMPARISON REPORT
TRAINING DOCUMENT
DEFINITIONS
The definitions used in the Data Hub MHA Results Comparison Report are essential for ensuring clarity, consistency, and accuracy in measuring and understanding participation across all levels of hockey. They provide a standardized framework for tracking key metrics—such as retention, growth, diversity, and registration—enabling associations, administrators, and stakeholders to make informed decisions, monitor trends over time, and identify opportunities for improvement. By clearly defining terms like “Rostered Player Participant” and “BIPOC Participant Rate,” the Data Hub MHA Results Comparison Report ensures a shared language for data analysis, supporting strategic efforts to grow and strengthen the game.
The definitions used in your dashboards—also available in the Data Hub MHA Results Comparison Report —are as follows:
Rostered Player Participant - The unique number of participants that occupied a Player position on a roster at some point in the season. The participant’s primary team record in the HCR is used.
All rostered participants that have been released in the HCR in the current season, at any time, will be included in the analysis of data. Any rostered participant that has been deleted (due to error, not participating, etc.) will not be included in the analysis of data.
Year-Over-Year (YoY) Retention Rate - YoY Retention Rate is calculated using the number of rostered participants from the current season who are rostered in the following season, divided by the total number of rostered participants in the current season.
New Participant Rate - Calculated using New Rostered Participants in the current season, divided by total Rostered Participants.
BIPOC Participant Rate - Rostered Participants who identify as Black, Chinese, Filipino, Indigenous, Japanese, Korean, Latin American, South Asian, Southeast Asian, West African, North African, or Arab, divided by total Rostered Participants.
Registered Player Participant - Defined as an individual that has registered to participate as a player in the current season. Purchasing a registration package is considered a registration.
If an individual has more than one registration in the same season, their first recorded registration is used.
DASHBOARDS
The Data Hub MHA Results Comparison Report provide a comprehensive and accessible view of key participation metrics across your membership. Each dashboard is designed to offer insights into different aspects of the game—such as registration trends, retention rates, diversity, and team composition—using data sourced directly from the Hockey Canada Registry.
These dashboards are essential tools for understanding the health and progress of the game. They bring clarity to how hockey is growing, where participants are coming from, how many are returning year-over-year, and how inclusive programs are becoming. By transforming raw data into visual, actionable insights, the dashboards empower associations to move from guesswork to informed decision-making.
Relevance for Minor Hockey Associations (MHAs)
For MHAs, the dashboards are particularly valuable because they:
- Support planning and strategy by highlighting trends in registration, team formation, and retention.
- Identify opportunities for growth through data on new participants and comparative performance.
- Help measure impact of recruitment, retention, and diversity efforts using real-time metrics.
- Enable benchmarking by comparing their performance to other associations or to provincial and national averages.
- Facilitate reporting to boards, volunteers, and stakeholders with clear, visual summaries.
In short, the dashboards provide MHAs with the insights they need to make informed, data-driven decisions that strengthen participation, improve experiences for players and families, and contribute to the overall development of the game.
METRICS AVAILABLE ON THE DASHBOARDS
Below is a list of metrics available to you across most dashboards. Please note that you can use a wide range of filters and metrics in your analysis to generate the specific reports you need:
- Year of Participation : The number of years a participant has been rostered.
- Season : The season(s) being analyzed.
- Note: The year refers to the start of the season (e.g., “2023” represents the 2023–24 season).
- Position Group : Allows you to filter data by role—Coach, Player, or Bench Staff.
- Division : Select the division(s) relevant to your analysis.
- Gender : Filter data by gender and/or gender identity.
- Ethnicity/Race : Filter data by self-identified race and/or ethnicity.
YTD : Year to Date. Filter data to compare metrics from previous seasons up until the current month and day.
ACCESS REPORT
To access the Data Hub MHA Results Comparison Report simply login top HCR, and click on the REPORTS dropdown list – then click on DATA HUB, you will then find the MHA Results Comparison Report
ROSTERS OVERVIEW
Provides a high-level summary of rostered participants by season, division, and association. Useful for understanding overall participation trends and team engagement.
- KEY METRICS
- ‘’Speedometer Counter’’ to visually see where registration is presently VS last season’s target.
- Division breakdown for the past seasons
- Orange line = Status Quo
- Green arrow = Increase
- Red arrow = Decrease
- By hovering over lines and columns, you will be able to obtain additional information:
RETENTION OVERVIEW
Displays year-over-year retention rates, highlighting how many players return from one season to the next. Helps assess the success of retention strategies and participant satisfaction.
TEAM VIEW
Offers detailed data at the team level, including roster counts and participant demographics. Supports local analysis and operational planning for associations and teams.
- KEY METRICS
- By clicking in the ‘’BLUE’’ name of a team, you will be redirected to their HCR roster
COMPARISON
Enables side-by-side comparisons versus regional, provincial and national numbers. Useful for benchmarking performance and identifying strengths or gaps relative to peers.
GROWTH
Tracks growth trends by comparing growth trends versus regional, provincial and national numbers.
NEW PARTICIPANTS
Compares new participants trends versus regional, provincial and national numbers.
BIPOC
Compares BIPOC participation trends versus regional, provincial and national numbers.
RETENTION
Provides detailed Year over Year trends on retention versus regional, provincial and national numbers.
REGISTRATION
Displays overall registration data for the last 4 seasons, with the ability to drill-down to MHA level data. Trends can be analyzed YTD or against the final totals for previous seasons. Breakdowns by gender, division, and registration platform are also visualized.
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